You have a right to know how we will use your information. Your information will be used by Paragon Banking Group PLC for the purpose of considering your application for employment, and for monitoring purposes as part of an established programme for the promotion of equal opportunities.
We may make searches about you at credit reference agencies who will supply us with credit information, and if you are successful in securing employment with us we may periodically continue to credit check you. Information may also be obtained from the Electoral Register for the purpose of verifying your identity. The agencies will record details of the search as “identification” but it will not be seen or used by lenders to assess your ability to obtain credit. You may also be asked to provide physical forms of identification. We may also carry out a search of the Criminal Records Bureau if an offer of employment is made.
We may use scoring methods or other automated decision making systems when assessing applications.
To prevent or detect fraud we will check your details with/against Group records and fraud prevention databases. It is important that you give us accurate information. Should our investigations identify fraud or the commission of any other criminal offence by you [on your part] when applying for, or during the course of your employment or duties with us, we will record the details of this on the relevant fraud prevention databases. This information may be accessed from the UK and other countries and used by law enforcement agencies and by us and other organisations to prevent fraud.
We and other organisations may also access and use this information to prevent fraud and money laundering, for example, when
• Checking details on applications for credit and credit related or other facilities
• Managing credit and credit related accounts or facilities
• Recovering debt
• Checking details on proposals and claims for all types of insurance
• Checking details of job applicants and employees
Your data – our promise
Paragon knows that your personal data belongs to you and not us. That’s why when you, or a third party, share your personal data with us we make sure that we keep it private and safe.
Your information will be used by Paragon Banking Group PLC for the purpose of considering your application for employment, and for monitoring purposes as part of an established programme for the promotion of equal opportunities.
We may also share your information with a number of third parties. Where this involves transferring your personal information outside of the European Economic Area (EEA), we will make sure that it is protected in the same way as if it was being used in the EEA. We will only do this if we have your permission or to comply with a legal duty.
We may make searches about you at credit reference agencies who will supply us with credit information, as well as information from the Electoral Register for the purpose of verifying your identity. The agencies will record details of the search as “identification” but it will not be seen or used by lenders to assess your ability to obtain credit. You may also be asked to provide physical forms of identification. We may use scoring methods or other automated decision making systems when assessing applications.
GENERAL
| 1. |
We will check your details against the Cifas databases established for the purpose of allowing organisations to record and share data on their fraud cases, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct (“Relevant Conduct”) carried out by their staff and potential staff. “Staff” means an individual engaged as an employee, director, trainee, homeworker, consultant, contractor, temporary or agency worker, or self-employed individual, whether full or part time or for a fixed-term. |
| 2. |
The personal data you have provided, we have collected from you, or we have received from third parties will be used to prevent fraud and other relevant conduct and to verify your identity. |
| 3. |
Details of the personal information that will be processed include: name, address, date of birth, any maiden or previous name, contact details, document references, National Insurance Number, and nationality. Where relevant, other data including employment details will also be processed. |
| 4. |
We and Cifas may also enable law enforcement agencies to access and use your personal data to detect, investigate, and prevent crime. |
| 5. |
We process your personal data on the basis that we have a legitimate interest in preventing fraud and other Relevant Conduct, and to verify identity, in order to protect our business and customers and to comply with laws that apply to us. This processing of your personal data is also a requirement of your engagement with us. |
| 6. |
Cifas will hold your personal data for up to six years if you are considered to pose a fraud or Relevant Conduct risk. |
| 7. |
Your information will also be shared with credit reference agencies (CRAs) to carry out credit checks. The CRA’s have drafted a notice called ‘Credit Reference Agency Information Notice’ (CRAIN) which sets out how your data will be processed by Callcredit (now trading as TransUnion), Equifax and Experian. Please go to www.equifax.co.uk/crain, www.callcredit.co.uk/crain or www.experian.co.uk/crain to read the notice in full. |
CONSEQUENCES OF PROCESSING
| 8. |
Should our investigations identify fraud or any other Relevant Conduct by you when applying for or during the course of your engagement with us, your new engagement may be refused, or your existing engagement may be terminated or other disciplinary action taken (subject to your rights under your existing contract and under employment law generally). |
| 9. |
A record of any fraudulent or other Relevant Conduct by you will be retained by Cifas and may result in others refusing to employ you. If you have any questions about this, please contact us using the details provided. |
DATA TRANSFERS
| 10. |
Should Cifas decide to transfer your personal data outside of the European Economic Area, they will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the European Economic Area. They may also require the recipient to subscribe to ‘international frameworks’ intended to enable secure data sharing. |
| 11. |
Paragon may also transfer and store your information in locations outside the UK and European Economic Area (EEA), including countries that may not have the same level of protection for personal information. When we do this, we’ll ensure it has an appropriate level of protection and that the transfer is lawful. We may need to transfer your information in this way to carry out our contract with you, to fulfil a legal obligation, to protect the public interest and/or for our legitimate interests. |
| 12. |
To ensure that your personal data does receive an adequate level of protection we may put in place approved standard contractual clauses which constitute appropriate measures to ensure that your personal data is treated by those third parties in a way that is consistent with and which respects the EU and UK laws on data protection. |
YOUR RIGHTS
| 13. |
Your personal data is protected by legal rights, which include your rights to object to our processing of your personal data, request that your personal data is erased or corrected, and request access to your personal data. |
| 14. |
For more information or to exercise your data protection rights, please contact us using the contact details provided. |
| 15. |
You also have a right to complain to the Information Commissioner's Office which regulates the processing of personal data. |
We will only keep your personal data for as long as we need it and you have a right to ask for a copy of the personal data we hold about you.
If the personal data we hold is incorrect you have a right to ask for it to be corrected and, if you believe that we no longer have a reason to keep your personal data, you have a right to ask for it to be deleted.
For lots more information on what we do with your personal data, why we do it and what rights you have over that data, including how to make a complaint to the ICO, visit https://www.paragonbank.co.uk/data-protection or contact us.
Statement
All information stated by me on this form is correct and I understand that falsifying any details will be sufficient cause to retract the offer. I give permission to investigate these statements and take references which may include my present employer, and validate my qualifications by contacting the examining boards that I have provided. I understand that no references will be taken with my present employer prior to an employment offer, unless permission is given.